Tri-City Mental Health Authority (TCMHA) is requesting Proposals from qualified vendors to supply new laptops and provide support for configuring and enrolling devices in Microsoft Intune and Autopilot within the agency’s hybrid environment. The objective is to refresh the staff’s current laptop fleet with modern hardware while ensuring seamless integration with existing infrastructure. This Request for Proposals (RFP) for Laptop Fleet Refresh is expected to result in a fixed price contract. All Proposals shall meet the provisions, requirements and specifications listed in this Request for Proposals Document No. 2025-0501 and must be received by TCMHA as indicated in the Proposal Requirements.
RFP Schedule
- Request for Proposal (RFP) Issued: May 6, 2025
- Written Questions Deadline: June 6, 2025
- Response to Written Questions/RFP Addendum Posted: June 12, 2025
- **Proposals Deadline: June 25, 2025, 4:00 PM PST
- Interviews: TBD (Week of June 30, 2025)
- Anticipated Award of Contract: July 16, 2025
- Anticipated Commencement of work: TBD, and Approximately July 21, 2025
Proposal Requirements
TCMHA CONTACT DURING PROPOSAL PROCESS: During the Proposal process, TCMHA contact shall be Brian Cesario, IT Systems Administrator & Security Officer: (909) 784-3195 or bcesario@tricitymhs.org.
TIME AND MANNER OF SUBMISSION: One printed copy of the Proposal Packet must be submitted via U.S. Mail, Overnight, or Hand Delivery, and shall be received by TCMHA’s Administration Office no later than the Closing Time 4:00 p.m., Pacific Time, on June 25, 2025. Received Proposals will be time stamped. Proposals submitted via Hand Delivery, may be delivered Monday – Thursday, between the hours of 8:00 AM and 4:00 PM (PST); excluding TCMHA holidays. Proposals delivered after the Closing Time will not be accepted. The printed Proposal, with a wet signature, must be in a sealed envelope, and addressed as follows:
Tri-City Mental Health Authority
1717 N. Indian Hill Blvd, Suite B
Claremont, CA 91711
Attn: JPA Administrator/Clerk
“SEALED PROPOSAL FOR LAPTOP FLEET REFRESH”
AND A fully executed Proposal (PDF format) shall be scanned and emailed with the RFP Title as the subject heading to JPA Administrator/Clerk at molmos@tricitymhs.org.
TCMHA RFP for Laptop Fleet Refresh
TCMHA RFP Fillable (Attachments A-E)