Tri-City Mental Health Authority (TCMHA) is requesting Proposals from vendors/suppliers for the lease and support of twenty-one (21) multifunction workcenters (copiers) to be distributed across five buildings. These units will replace the existing fleet and must meet defined performance, security, and support requirements. In addition, the selected vendor/supplier will be responsible for supporting all smaller office printers, including maintenance, repair services, and consumable (toner, supplies) auto-replenishment. This Request for Proposals (RFP) is expected to result in a fixed price contract. All Proposals shall meet the provisions, requirements and specifications listed in this Request for Proposals Document No. 2025-1102 and must be received by TCMHA as indicated in the Proposal Requirements.
RFP Schedule
- Request for Proposal (RFP) Issued: November 18, 2025
- Written Questions Deadline: December 2, 2025
- Response to Written Questions/RFP Addendum Posted: December 5, 2025
- **Proposals Deadline: December 23, 2025, 4:00 PM PST
- Interviews: TBD (Week of January 5, 2026)
- Anticipated Award of Contract: January 21, 2026
- Anticipated Commencement of work: TBD, and Approximately February 2, 2026
Proposal Requirements
TCMHA CONTACT DURING PROPOSAL PROCESS: During the Proposal process, TCMHA contact shall be Brian Cesario, IT Systems Administrator & Security Officer: (909) 784-3195 or bcesario@tricitymha.ca.gov.
TIME AND MANNER OF SUBMISSION: One printed copy of the Proposal Packet must be submitted via U.S. Mail, Overnight, or Hand Delivery, and shall be received by TCMHA’s Administration Office no later than the Closing Time 4:00 p.m., Pacific Time, on December 23, 2025. Received Proposals will be time stamped. Proposals submitted via Hand Delivery, may be delivered Monday – Thursday, between the hours of 8:00 AM and 4:00 PM (PST); excluding TCMHA holidays. Proposals delivered after the Closing Time will not be accepted. The Proposal must be in a sealed envelope, and addressed as follows:
Tri-City Mental Health Authority
1717 N. Indian Hill Blvd, Suite B
Claremont, CA 91711
Attn: JPA Administrator/Clerk
“SEALED PROPOSAL FOR MULTIFUNCTION WORKCENTERS FLEET REFRESH”
AND A fully executed Proposal (PDF format) shall be scanned and emailed with the RFP Title as the subject heading to JPA Administrator/Clerk at molmos@tricitymhs.org no later than 4:00 p.m. (PST) on December 23, 2025.
TCMHA RFP for Multifunction Workcenters Fleet Refresh